COVID SAFE PLAN
OFFICIAL
UPDATE
On May 24 2022, the Emergency Management Declaration ceased in South Australia. COVID safe measures remain for some activities and places now defined by the Public Health Act.
Prior to this, from 5:27pm on 23 May 2022, the Emergency Management (Consolidated Measures) (COVID-19) Direction 2022 was in place, revoking the following:
- Emergency Management (Activities General No 3) (COVID-19) Direction 2021
- Emergency Management (Activities—Associated Direction No 23) (COVID-19) Direction 2022
- Emergency Management (Arrivals No 2) (COVID-19) Direction 2021
- Emergency Management (Arrivals—Associated Direction No 20) (COVID-19) Direction 2022
- Emergency Management (Exposure Sites, Contacts and Diagnosis Requirements No 7) (COVID-19) Direction 2022
Requirements have changed
COVID Safe Plans
The Direction removes the requirement to have a COVID Safe Plan excluding the following places.
The following places must have a COVID Safe Plan available for inspection:
- A disability care facility
- A public or private hospital
- Healthcare services (other than residential aged care facilities, residential correctional facilities, training centres, or other place of residential; custody (other than short term holding facilities)
- Pharmacies
- Pathology collection centres
Please determine if you are required to continue using your COVID Safe Plan based on the above. If you are no longer required to hold a COVID Safe Plan, please dispose of it.
Contact Tracing
Requirement remains for contacting tracing using an approved system (QR codes) at prescribed places. Prescribed places are defined as:
- a disability care facility
- a public or private hospital
- a residential aged care facility
Please observe the requirements that remain in place should they be relevant to you or your business activity.
Plans will be maintained in accordance to the South Australian State Records Act 1997 and Information Privacy Principles which can be found here: https://www.dpc.sa.gov.au/
resources-and-publications/ premier-and-cabinet-circulars/ DPC-Circular-Information- Privacy-Principles-IPPS- Instruction.pdf. Thank you for your cooperation and commitment to keeping South Australians safe during this time.
(Issued 26 May 2022)
Cynthia Davey
Secretary, Combined Car Clubs (Glandore) Inc.
Cynthia Davey
Secretary, Combined Car Clubs (Glandore) Inc.
Cynthia Davey
Secretary, Combined Car Clubs (Glandore) Inc.
Cynthia Davey
Secretary, Combined Car Clubs (Glandore) Inc.
According to requirements the current CCC Covid plan is on display in the CCC rooms.
It would seem that the main changes for us are regarding our numbers attending meetings. Go to Page 4 of the Plan and note the headings:
Activity or Business Type Standing or mix of seated and standing Seated only
Then go to Page 5
Indoor Public Meetings 1 person per 2 m2 (60) 3 people per 4 m2 (40)
Of course we are still required ;
To Physical distance.
To ware a Mask (covering the mouth and nose) in all indoor public places.
All must complete the Contact Tracing requirements either using the QR Code which has not changed or by individual check in sheets.
Sanitise and Cleaning as per SA Health requirements.
Always remember if you are unwell, stay home.
We still must have our Covid Marshalls.
On Pages 12 and 13 - Indoor Public Meetings (halls, meeting chambers, community facilities) note Physical distancing and Hygiene.
If you have any questions, please do not hesitate to call me.
This is the Year 2022 and we hope that by knowing what we all should do and what is expected of us we will be able to have our meetings as planned.
With kind regards
Cynthia Davey
Secretary
Combined Car Clubs (Glandore) Inc.
Contact tracing must be provided either QR code electronically or manually.
If a room or area is used only for a seated activity, then the maximum number of members of the public per separate room or area must not exceed 3 persons per 4 square metres of publicly accessible space.
If a room or area is used for a standing activity or a mix of seated and standing activities, then the maximum number of members of the public per separate room or area must not exceed 1 person per 2 square metres of publicly accessible space.
Masks are mandatory in indoor public spaces.
Stay safe and well,
With kind regards
Cynthia Davey
CCC Secretary.
05 August 2021 - New COVID-Safe Plan for our clubrooms.
With our revised plan, issued by the SA Government on 5 August 2021, we are back to 40 persons plus staff in the Clubrooms.
According to requirements the current CCC Covid plan is on display in the CCC rooms.
Stay warm and stay safe and don’t forget to wear your mask when attending cub meetings in the CCC rooms, as well recording you attendance via as the QR Sign in or manual sign in sheets, and to observe social distancing.
Kind regards
MARCH 2021 UPDATE - YOUR REQUIREMENTS AROUND QR CODES HAVE BEEN UPDATED
On 17 February, the rules around the use of COVID Safe Check-In QR Codes have changed slightly in response to community feedback.
The following new rules now apply in addition to the current rules about QR Codes.
1. You must ensure, to the extent possible in your circumstances, that all people check in on entry to your venue.
This gives the contact tracers the greatest accuracy of when potentially infectious people may have been present.
To do this, people need to check in on entry or as soon as they reasonably can after entering, rather than on check-out or exit.
For example, they should do so once they have taken their seat at a restaurant or café, or use QR codes located further in the business to avoid people congregating at the door.
2. You must ensure that your contact tracing records are kept in a way that reduces the risk of them being copied, photographed, taken or used by any person other than an authorised officer.
The above refers to your back-up tracing records, that is, the ones you have available for people who cannot use your QR Codes. This may mean positioning your sign-in sheets in plain view of staff, or having individual check-in slips available that can be placed in a secure tin or box. This also means that any copies must be kept safe and secure, and away from the general public. You must also ensure that you regularly remove sign-in logs and store them safely for 28 days.
3. You must ensure that no-one else copies, photographs, takes or uses these records (other than an authorised officer).
You as a business cannot use the records for promotional purposes or any other reason. If you do so, you may face a fine.
FEBRUARY 2021 UPDATES to our CLUB COVID SAFE PLAN
The good news is with the present SA Health Covid Level the Combined Car Club Rooms are able to hold a maximum of 40 persons to accommodate social distancing.
This means that our Club can use the CCC Rooms for our General Meetings which will be resumed to the usual monthly schedule. Meetings are conditional to the following Covid protocols:
: Members/Visitors to Sign-on to site using QR code wherever displayed, or, complete the Government Tracing Sheet using your own biro.
: Shared food is banned . Any refreshments to be as per a Covid approved plan
: The kitchen is only able to be accessed by two parties
: One person can enter the facility to access our store room only.
: The Public Toilets on the Glandore grounds are the only toilets available
The number of persons allowed in the club rooms is right on the limit as to how many members on average attend our General Meetings. So, with this in mind, the Committee has agreed that we should, from February onward, resume our usual meetings.
We look forward our members re-engaging with the Club.
CLUB COVID SAFE PLAN as at 3rd July 2020
As everyone knows, this has been a dynamic situation with several large strides forward to resuming a more “normal” life for us all. We held a committee meeting at Glandore on Friday 3rd July to lock in the Club’s position and to determine a restart plan.
All businesses, clubs and organisations must have a COVID Safe Plan to resume their activities, or parts thereof. These plans are registered with SA Health and subject to random audit. The plan must encompass a corporate action plan and the salient points from this must be brought to the attention of all engaged parties to outline their responsibilities.
This step is the first that must be taken. In navigating this, it became clear that the Glandore Community Centre, Glandore Rooms (our Clubrooms); Is controlled by the Combined Car Clubs (Glandore) Inc. for all clubs who meet there and they had to prepare and present a COVID Safe Plan. Their plan was lodged to SA. Health and once validated was forwarded to the City of Marion for their approval, the responsible entity for the Glandore Community Centre complex and therefore is also subject to the council’s risk assessments. As the Adelaide Antique Automobile Club is effectively a tenant of the CCC we are bound by their plan.
Therefore our obligation falls to ensure our members conduct themselves in accordance with the Member Responsibilities detailed in this magazine. Please become familiar with this. Its all plain language and common sense and will not be a surprise to anyone.
The CCC plan allows only 19 persons to be present within the Glandore Rooms at any time. There are also extensive mandatory hygiene expectations for use of the facility.
The Club Rooms can accommodate committee meetings in the main area, with hygiene provisions observed and completing the mandatory “Contract Tracing Record – Attendance at Public Activities” form whenever using the Clubrooms.
With regard to runs starting or being held at Glandore the following is to be noted:
-Shared food is banned
-The BBQ is closed
-The kitchen is closed
-The Public Toilets on the Glandore grounds are the only facilities available
-One person only can enter the facility to access our storeroom.
One or two persons using social distancing can access any equipment requiring removal from the rooms and return cleaned to the rooms.
An additional and mandatory contact tracing forms will require signing by all attendees, along with the Clubs usual Run Sheet for drivers to sign.
The Member Responsibilities include the need for participants to observe social distancing protocols.
This will include using your own biro to sign the run sheet and tracing record, and to use the club supplied sanitisers etc as needed.
Clearly this means that, at this time, the club is unable to resume General Meetings. The AGM will also be deferred until other options become available.
However, it is possible to meet at the Club Rooms and hold outside events, or sign on to commence Club Runs from here.
The Marion Council has advised that for the foreseeable future the Clarke Hall will not be available to the AAA Club for meetings.
With the present SA Health Covid Level the Combined Car Club Rooms are able to hold a maximum of 40 persons to accommodate social distancing.
This means that our Club can use the CCC Rooms for our General Meetings which will be resumed to the usual monthly schedule. Meetings are conditional to the following Covid protocols:
: Members/Visitors to Sign-on to site using QR code wherever displayed, or, complete the Government Tracing Sheet using your own biro.
: Shared food is banned . Any refreshments to be as per a Covid approved plan
: The kitchen is only able to be accessed by two parties
: One person can enter the facility to access our store room only.
: The Public Toilets on the Glandore grounds are the only toilets available
The number of persons allowed in the club rooms is right on the limit as to how many members on average attend our General Meetings. So, with this in mind, the Committee has agreed that we should, from February onward, resume our usual meetings.
We look forward our members re-engaging with the Club.
President's Covid Message for December 2020
As everyone knows Covid-19 has been a dynamic situation with some large strides forward and a couple of side steps added.
On 1st December we received our QR Code which is unique to the AAA Club and should be scanned by members when signing on for the Club Run Sheets. This is the preferred tracking system implemented by SA Health.
Members are encouraged to visit the SA Health COVID-19 Page and download the SA COVID-19 Tracking App. The link will take you directly to the App Store relevant to your type of device and allow you to download it. After the first use you have a 30 second verification step and after that it recognises all SA Health COVID-19 QR symbols and will receipt you for each site sign in. It is free, efficient and the best way we can eliminate Covid-19 from our state and return to a new “normal”.
The AAA COVID-19 Plan is based around our use of the Clarke Hall at Glandore which is larger than the CCC Room and at present allows 40 persons inside with social distancing of 1 per 4 metres. Moving forward at this stage we plan to use the Clarke Hall for General Meetings where possible
Like us, the CCC have a plan for the Combine Car Club Rooms and subsequently they also have a unique QR Code. Due to room size their plan allows only 20 persons to be present within the Glandore Rooms at any time. The CCC Club Rooms can accommodate committee meetings in the main area, with hygiene provisions observed.
Depending on the nature of the gathering or meeting we will display the AAA code or the CCC code as needed. As restrictions are lifted we expect the numbers for each plan to gradually increase.
With regard to all meetings, gatherings and runs starting the following is to be noted:
Sign-on to site using QR code wherever displayed.
Shared food is banned
The BBQ is closed to general use unless part of a COVID-19 sanctioned plan
The kitchen is only able to be accessed by two parties
One person can enter the facility to access our store room only.
The Public Toilets on the Glandore grounds are the only toilets available
The time demands to maintain the Covid-19 status is very significant. Any changes that are made on the media are followed up usually by email to the registered responsible party who then needs read, understand its impact, establish means to implement the regime and share the findings.
I highly commend Brian and Cynthia Davey who are managing this on behalf of the CCC as they also share all relevant data with the CCC “Family” as soon as updates occur, which is very frequent.
Shane Conry President 2019/2020
Article ID: CLU05